Privacy Policy – Image Approvals

Privacy Policy

Image Approvals Privacy Policy

Image Approvals Ltd. (“Image Approvals”, “we”, “us”, or “our”) is committed to protecting the privacy and security of any personal information; confidential data; and assets we acquire in the provision of our services to your project. This Privacy Policy explains how we collect, use, and safeguard your information, as well as the rights you have with respect to that information according to the relevant data protection laws, including but not limited to the UK Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

This Privacy Policy applies to any information collected or processed through the Image Approvals online platform (the “Platform”) and associated services (collectively the “Services”).

By accessing or using our Services, you confirm that you have read, understood, and agree to the terms of this Privacy Policy.


1. Information We Collect

We may collect and process the following personal information when you use our Services:

1.1 Account Information: When you use the service provided by Image Approvals, we may collect the name, email address, registered address, company/production name,  job title, phone number, preferences related to our Services of you, your project, and the users you instruct us to include within the scope of your project.

1.2 User Content: In order to provide the Services, we may collect image data, including still photographs, as well as metadata associated with the images and any notes, comments, or feedback provided by you to us in relation to the data.

1.3 Usage Information: We may collect information about your use of our Services, such as browsing activity on our Platform, interactions with our team, and other analytical data.

1.4 Technical Information: We may gather technical information from your device, including IP address, browser type and version, device type, and your preferences for receiving communications from us.


2. How We Use Your Information

We use your personal information for the following purposes:

2.1 To Provide the Services: We use the information we collect to facilitate the provision of our Services, including user authentication, organizing images, managing user permissions, and facilitating communication with your project’s user accounts and stakeholders.

2.2 To Improve our Services: We may use the information we gather to monitor, analyze, and improve the quality and relevance of our Services, as well as to identify and rectify potential issues.

2.3 To Communicate With You: We process personal data to send you updates, announcements, support, and promotional materials related to our Services, as well as to respond to your inquiries, requests, or complaints.

2.4 To Maintain Legal Compliance: We may use or disclose your personal information in accordance with applicable laws, regulations, or legal process, or when necessary to enforce our Terms of Service and other policies.


3. Sharing and Disclosure of Your Information

Image Approvals shall not rent or sell your personal information to third parties without your explicit consent. However, we may share your personal information under certain circumstances:

3.1 Service Providers: We may engage third-party service providers to perform functions on our behalf, such as data storage and processing, customer support, or marketing services. Our service providers are only authorized to use your personal information to carry out tasks that are necessary for them to provide their services to us.

3.2 Legal Requirements: We may disclose your personal information if we are required to do so by law, such as in response to a subpoena, court order, or regulatory request.

3.3 Change of Ownership: In the event that Image Approvals or its assets are acquired, merged, or transferred, your personal information may be transferred to the new owner, subject to the terms of this Privacy Policy.


4. Data Retention and Security

We retain your personal information for as long as necessary to provide our Services, comply with our legal obligations, resolve disputes, and enforce our policies. Once the personal information is no longer required, we will securely remove or anonymise it in accordance with our data retention policies and applicable law.

We employ reasonable and appropriate technical and organizational measures to protect your personal information against unauthorized access, disclosure, modification, or destruction. However, no method of transmission or storage is entirely secure, so we cannot guarantee the absolute security of your personal information.


5. Your Rights and Choices

You have the following rights with respect to your personal information:

  1. Right to access, update, or delete your personal information;
  2. Right to object, restrict, or withdraw consent to the processing of your personal information;
  3. Right to data portability with respect to your personal information;
  4. Right to complain to a supervisory authority if you believe your rights have been violated.

To exercise your rights or request changes to your personal information, please contact us. We will respond to your request as soon as practicable and in compliance with the applicable laws.


6. Updates to This Privacy Policy

From time to time, we may update this Privacy Policy to reflect changes in our Services, legal requirements, or industry practices. We will notify you of any material changes via email or by posting a notice on our Platform. Your continued use of our Services after any changes or revisions to this Privacy Policy constitutes your acceptance of the updated policy.


7. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our information practices, please contact us.